1.1   If the course is already closed prior to the course schedule, the participant will be required to fill-up an “Exceptional-Case Course Registration Form” personally in the NGCEBM main office or in the course site duly approved either by the NGCEBM Director, Co-Director or Course Director.

1.2   If the course is still open and the participant did not pre-register but register on the course site, the participant will be required to fill-up an “On-Site Course Registration Form” duly approved either by the NGCEBM  Director, Co-Director or Course Director.

4.1.   Group Discounts – group of five(5) participants or more

4.2.   Individual discounts – for interns, medical students and students in health care professionals

1.1  If the cancellation is done four(4) weeks prior to the course schedule commencement date, no admin. charge  will be imposed.

1.2  If the cancellation is done within the four(4) week period but within two (2) weeks prior to the course schedule  commencement date, an admin. charge of 20% of the total course registration fee will be charged to the participant.

1.3  If the cancellation is done within one (1) week prior to the course schedule commencement date, an admin. charge of 100% of the total course registration fee or it will be non-refundable.

1.4  If the participant cancelled and finds a replacement to fill the vacancy, he/she must inform and seek the approval of the NGCEBM Director, Co-Director or Course Director through the Coordinator by a clear or legible handwritten or typewritten letter stating the reason of cancellation and authorizing the person to fill the vacancy in his/her behalf at least one(1) week prior to the schedule course commencement date.  However, this  will be allowed on exceptional, emergency cases, or as deemed or determined by the NGCEBM Director, Co-Director or Course Director only.

1.5  All cancellation of course registration must be supported by a clear or legible handwritten or typewritten letter stating the reason of the cancellation and other concerns or courses of action after the cancellation such as requests for transfer or refund.  Also, it must be approved by the NGCEBM Director, Co-Director or Course Director.

1.6  Only the NGCEBM Director, Co-Director or Course Director shall be the authorized persons to cancel a particular course without liability to the participants.  During this case, there will be a full refund of the course registration fee and the participants can request to transfer to the next same and available course schedule or to  another course provided that it is in accordance to its policy.

2.1  If the course registration is still open, transfer is done one (1) week prior to the course schedule commencement date and the course transferred to has the same amount of registration fees, the participant will be allowed to transfer without imposing an admin. charge.

2.2  If the course registration is still open, transfer is done one (1) week prior to the course schedule commencement date and the course transferred to has higher amount compared to the original or previous course registered, the participant will be allowed to transfer without imposing an admin. charge but he/she will need to pay the excess or difference of the course fees.

2.3  If the course is cancelled by the NGCEBM Director, Co-Director or Course Director, the participant can transfer to the next same and available course schedule or to another course even if it is made within one (1) week prior to the course schedule provided that the course is not yet closed or as duly approved by the NGCEBM Director, Co-Director or Course Director.

2.4  Transfer from one course to another will not be allowed in the following circumstances, except when duly approved by the NGCEBM Director, Co-Director or Course Director:

2.4.1  If course registration is already closed or it is made within one(1) week prior to the course schedule commencement date.  In these cases, when the NGCEBM Director, Co-Director or Course Director approved it, he/she will be considered as “exceptional case registrants” or “on-site registrants”

2.4.2  If the course transferred to has lesser amount of registration fees compared to the original or previous course registered. In this case, if the NGCEBM Director, Co-Director or Course Director approved it, no refund of the difference amount of the course fees will be made, unless further, when the NGCEBM Director, Co-Director or Course Director approved such cases.  

2.4.3  All transfers of courses registered must be supported by a “Course Transfer Form” duly approved by the NGCEBM Director, Co-Director or Course Director.

3.1  If the request is related to the cancellation of course registration, the policy for cancellation must be  considered and done.

3.2  On the participants supporting letter, he/she must indicate clearly his/her bank account name, bank account number and bank name.

3.3  The participants shall return and attach the original (white) copy of the official receipt issued to his/her supporting letter and submit it to the NGCEBM Accountant for processing of the refund.

3.4  All refunds must pass through Finance Department for processing.  Thus, no refunds will be made through  cash, rather, it will be deposited directly to the participant’s bank account.

3.5  All requests for refunds must be approved by the NGCEBM Director, Co-Director or Course Director.